Watsonville CA USA
The Philanthropy Coordinator performs wide range of projects in addition to administrative and clerical support duties in a team-oriented, fast-paced environment. The Coordinator ensures the Philanthropy program’s effectiveness and preparation for all internal and external commitments and projects. Works independently and under minimal supervision and acts on own initiative. The ability to communicate and coordinate effectively and support activity will be critical.
The successful candidate will be bilingual with strong skills in Microsoft Word, PowerPoint, Excel, and Outlook. Superior administrative, organizational, time management and communication skills are required.
1. Bilingual and bi-literate (English/Spanish) required; bi-cultural strongly preferred.
2. Bachelors Degree or equivalent experience required, at least two years in a similar role desired.
3. Proven interpersonal skills with experience handling multiple projects in a high profile environment.
4. Solid working knowledge of office processes and business policy.
5. Solid working knowledge of basic accounting.
6. Must be adaptable, flexible, and dependable in a fast-paced environment.
7. Excellent oral, written, time management and analytical skills.
8. Advanced MS Word, PowerPoint, Excel skills and proficient in Outlook
9. Good cross functional organizational skills.
10. Ability to complete assignments independently.
11. Must be able to maintain a valid CA Driver’s License with the ability to be insured under company sponsored liability coverage.
12. Able to lift up 25 pounds.
13. Flexibility in schedules will be required based on operational needs.
ADMINISTRATIVE ASSISTANCE: Ensures the smooth and efficient operation of the Philanthropy program. Answers mail, phone calls and inquiries for the Philanthropy program and others as needed. Screens and organizes mail and e-mail messages. Processes expense reports and invoices. Other support may include data management, keyboarding, composing and editing letters, taking meeting minutes, creating memoranda, reports, meeting materials, and presentations as well as conducting errands. Maintains a safe and professional work environment.
INFORMATION FLOW: Manages wide-range information dissemination. Acts as a liaison between manager, community partners, employees, contractors, and consultants to coordinate activities. Prepares and distributes agendas for meetings. Reviews, assesses, routes, answers and monitors follow up action steps on communications. Supports budget monitoring for the Philanthropy program, including tracking expenditures and providing reports. Creates and maintains department files.
MEETING AND TRAVEL COORDINATION: Manages calendars, arranges meetings, appointments and travel plans. Coordinates and supports meetings, social functions, seminars, travel, and hotel arrangements.
OTHER: Ensures the security of Driscoll’s proprietary and confidential information and material. The position follows Company policies and procedures while representing Driscoll’s in an ethical and business-like manner in all interactions. Performs other duties such as the following:
• Follows Company policies and procedures while representing Driscoll’s in an ethical and business-like manner in all interactions with employees, Growers, customers, etc.
• Organizes documents, files, materials and resources.
• Monitors and reports on company operating budget variances.
• Processes expense reports, check requests, credit card vouchers, purchase orders, mail, correspondence and purchase of office supplies.
• Some business travel required for training, events, etc.
• Performs other duties as instructed by the manager of Philanthropy.
• This job description is intended to describe the general nature of the work performed by employees in this job. It is not an exhaustive list of all the job's responsibilities. At Driscoll’s, all of our jobs include broad responsibilities for continually improving the processes we use to develop our products.